Volunteers traveling from the contiguous United States are expected to be available to carry a pre-packed bag of equipment and/or supplies to the clinic. We ask that volunteers limit their personal baggage to one checked bag and bring our bag of supplies as your second piece of checked luggage. GDR will reimburse you the cost of checking this bag as your first or second checked bag. 

1) Not all volunteers will be asked to carry a supply bag. If you are selected to carry a bag, your country coordinator will communicate this with you in advance. 

2) The supply bag will be shipped to your home address prior to your departure for the clinic. 

3) Supply bags meet all airline baggage requirements and weight restrictions.

4) Each bag contains an inventory of contents in the side pocket.

Being aware that travel to and working at the mobile clinic entails risks of injury to myself and a risk or injury to third parties as a result of my actions, I agree and promise to accept and assume all responsibility and risk for injury, death, illness or disease, or damage to myself or to my property arising from my participation in this Volunteer Dental Project. I accept the possibility of political activity and/or physical harm due to political unrest. I further accept the risk of harm arising from unforeseen natural disasters. I acknowledge that Global Dental Relief reserves the right to make last minute changes in locations, itineraries, or even to cancel a trip in the interest of my safety if deemed advisable at Global Dental Relief's sole discretion. 

I hereby voluntarily release and forever discharge Global Dental Relief, its agents or employees from any and all liability, claims, demands, actions or rights of action, which are related to, arise out or, or are in any way connected with my participation in this Volunteer Dental Project, including specifically, but not limited to the negligent acts or omissions of Global Dental Relief, its agents or employees, partners or sub-contractors, and all other persons or entities, for any and all injury, death, illness or disease, and damage to myself, or damage to my property or to third parities. 

I understand and acknowledge that Global Dental Relief, will not provide me with any insurance coverage benefits and that it is my responsibility to purchase adequate insurance. I further understand that Global Dental Relief will provide information on obtaining said insurance, but it is my responsibility to apply for and purchase insurance coverage.

You must be 18 years old or accompanied by a parent/guardian and in acceptable health to join one of our programs. Acceptance on a service program is subject to our review of your application. We retain the right to request medical clearance or any other information or to refuse any applicant for any project at any time for any reason whatsoever, at our discretion.

If you must cancel before departure, money will be returned less the cancellation fee as follows: 

Days Prior to Departure Fee: 

a) 90 & more days Retention of Deposit
b) 89-60 days 40% 

c) 59-30 days 70%

d) 29 days or less 100%

*Cancellation fees are calculated from the date written notification is received by Global Dental Relief. 

Our volunteer service programs fill up very quickly, so we encourage sending in your application early. There will be a late booking fee of $50 assessed on any booking made 30 days or less before the departure date. Full payment plus the late fee should be paid by cashiers check.

Global Dental Relief reserves the right to cancel a service program under any circumstance, however, we will not cancel a service program less than 4 weeks prior to departure except in the case of force majeure, consolidation or clients failure to pay the final balance. If Global Dental Relief elects to cancel a service project due to clients failure to pay the final balance, the deposit is non- refundable. Global Dental Relief is not liable for any penalty charges associated with connecting airfares, in the event that there is a change to a service program departure time, date or cancellation.

Global Dental Relief strongly recommends that you purchase or prove that you have adequate trip insurance including: Trip Cancellation and Interruption, Emergency Medical Evacuation and Assistance, Accidental Death and Sickness and Loss of Baggage and Personal Effects.

Due to many factors beyond our control, such as currency fluctuations, exchange rates and so on, we reserve the right to change our prices without prior notice, even after you have signed up. Normal price increases are not passed on to clients who have already made a deposit on a service program. Should there be a price adjustment you will be notified at least 4 weeks prior to departure and will have the choice of canceling your service program at that time. Should you choose to cancel your service program due to price increase, you will receive a full refund less the $700 non-refundable deposit.

Clients agree to accept the authority and decisions of Global Dental Relief employees, service program leaders and agents while on a service project with Global Dental Relief, its agents, contractors or suppliers. If such a person perceives that the health or conduct of a client at any time before, during or after departure appears likely to endanger the safe, comfortable and happy progress of a service program, the client may be excluded from all or part of the service program without refund or compensation from Global Dental Relief for portions of the service program missed or excluded from. In the case of ill health, Global Dental Relief may make such arrangements as it sees fit and recover the costs thereof from the client. If a client commits an illegal act he or she may be excluded from the program and Global Dental Relief shall cease to have any responsibility for them.

Client bookings are accepted on the understanding that they are aware of the possible risks involved in adventure travel and that they undertake the service programs, treks or expeditions offered by Global Dental Relief of their own free will. Due to political and cultural differences as well as generally tougher physical conditions, travel to many areas of the world involves risks other than those we take in our daily lives. Global Dental Relief and its service program operators and agents place extreme importance on the safety of its clients. However, it is the clients responsibility to make themselves aware of the risks involved and to make their decisions accordingly. There will be no refund made for any unused services included in the price of the service program. Global Dental Relief shall not be liable for any delays, deviations or omissions from any service program caused by circumstances beyond its responsible control, nor for any direct or indirect consequences thereto. Global Dental Relief will not be liable to compensate its clients for associated expenses incurred as a result of their booking. Global Dental Relief only acts as an agent for the owners, contractors, suppliers of transportation and local operators / agents and or other related travel services and assumes no liability or responsibility for additional expenses howsoever caused arising directly or indirectly from the actions or omissions from such dependent parties, accidents, loss or damage to a person or property, delays, transport failures, strikes, war, force majeure, acts of God etc, over which it has no control. Arrangements so made by Global Dental Relief will be subject to any special terms imposed by the supplier of these services. Global Dental Relief accepts no responsibility for any action or activity undertaken by the client arranged independently of Global Dental Relief while on a service program. Global Dental Relief accepts no liability for any circumstance arising pursuant to the agreement constituted by acceptance of these conditions by the client.

If you must cancel before departure, money will be returned as follows: 

Days Prior to Departure Fee: 

a) 90 & more days Retention of Deposit

b) 89-60 days 40% 

c) 59-30 days 70%

d) 29 days or less 100%

*Cancellation fees are calculated from the date written notification is received by Global Dental Relief. 

Deposits are transferable to another clinic (or volunteer) based on the following guidelines:

a) You may transfer your deposit to a future project or volunteer ONE time. 

b) Transfers must be made to another clinic within 18 months of originally scheduled project.

c) To avoid penalty, transfers must be made no less than 90 days from project start date.

d) Transfer request must be made in writing to GDR office. 

If you wish to pay by check, please mail a check for $700 payable to Global Dental Relief.

Please call the office during business hours to submit credit card information over the phone.